Project Coordinator

LATAM

Explore our Project Coordinator position

The project coordinator will be the one that places all the estimated hours.

We are seeking a highly organized and detail-oriented Project Coordinator to join our team. The ideal candidate possesses excellent English language skills, exceptional note-taking abilities, and previous experience working for an agency. As a Project Coordinator, you will be responsible for supporting project management efforts, providing executive assistance, and ensuring the successful execution of various projects.

What you do

Collaborate with project managers, stakeholders, clients, and team members to develop and maintain project schedules, ensuring tasks are completed on time and within budget.
Attend meetings, record minutes, and accurately document key discussions, action items, and decisions.
Prepare and distribute project-related communications, reports, and presentations as needed.
Assist with project planning, including resource allocation, timeline development, and risk assessment.
Monitor project progress and identify any potential issues or roadblocks, promptly notifying the project manager and recommend appropriate solutions.
Coordinate project-related logistics, such as meetings.
Support the project team by organizing and maintaining project documentation, files, and databases.
Conduct research, gather data, and assist in preparing project proposals, contracts, and other project-related materials.
Assist with budget tracking and expense management, ensuring accuracy and adherence to financial guidelines.
Provide executive assistance to project managers, including managing calendars, scheduling appointments, and handling correspondence.

What you need to succeed

Excellent command of the English language, both written and verbal, with exceptional communication skills.
Proven experience in note-taking, with the ability to capture and document important details accurately and efficiently.
Previous experience working for an agency or similar fast-paced environment is highly desirable.
Strong organizational skills and the ability to prioritize tasks effectively, ensuring timely completion of assignments.
Proficient in using project management software and tools to manage tasks, timelines, and resources.
Demonstrated ability to work collaboratively in a team environment and build relationships with internal and external stakeholders.
Strong problem-solving skills, with the ability to identify issues and propose effective solutions.
Attention to detail and commitment to delivering high-quality work.
Ability to work under pressure and meet deadlines in a fast-paced environment.
Bachelor’s degree in a relevant field is preferred, but equivalent work experience will also be considered.

About 500 Designs

Join the team of passionate problem solvers at 500 Designs, the award-winning design agency based in sunny Irvine, California. As one of the fastest-growing companies in the U.S., we’re looking for talented individuals to help us tackle new challenges with wonder and curiosity.

Our 100+ person team specializes in strategy, branding, UI/UX, web design, creative, and development, providing clients with top-notch solutions that make a real impact. From crafting comprehensive brand strategies to designing stunning websites, we’re committed to delivering innovative and high-quality work that helps our clients thrive.

At 500 Designs, we’re not just a workplace – we’re a community of talented individuals who are dedicated to growing, learning, and pushing the boundaries of what’s possible. If you’re a passionate problem solver who’s looking for an exciting and fulfilling career in the design industry, we’d love to hear from you. Join us and help shape the future of design.

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